About this certificate

This certificate states how a grant was received and how it was spent, for one financial year. It is drafted to the illustrative formats in the ICAI Handbook on Certificates by Chartered Accountants (October 2025), Annexure III.

What it certifies

That the receipt of the grant, its utilization and the related income are for the purpose stated — as detailed in the enclosed Statement.

That is a narrower assertion than it looks. It says the money came in and went out for the purpose named. It does not certify that the grant terms were complied with in every respect, that the expenditure was economical, or that any unspent balance will be returned.

The purpose is the certificate

Whatever you type as the Purpose of the Grant is printed three times: in the certificate's title, in the paragraph describing what you were asked to certify, and in the opinion itself.

One certificate, two readings

As with the turnover certificate, the handbook prints this format twice — for an entity whose financial statements have been audited, and for one whose have not. You answer once, on the Grant Details step.

Audited financial statements availableReasonable assurance

Ends in an Opinion, stated positively, and names the audit report the figures were traced to.

Only unaudited financial statements availableLimited assurance

Ends in a Conclusion, stated negatively, and lists the nine procedures the handbook requires.

The nine procedures

On the unaudited reading the certificate prints, as work performed: the grant sanction letter checked for terms, purpose and eligible expenses; the Statement traced and agreed to the unaudited financial statements and the disclosure of grants received and spent checked; receipts verified from bank statements, receipts and ledger entries; utilization verified from bank statements, the cash book, invoices, bills and vouchers; expenses checked as eligible, within the grant period and duly approved; the existence of a dedicated bank account for the grant confirmed; grant received, spent and closing balance reconciled; internal controls over fund disbursement checked; and written representation obtained from management on the unspent amount and how it will be disbursed.

The unspent balance

The Utilization step shows received, utilized and the difference. It is not printed on the certificate: the handbook's Statement totals each half and leaves the comparison to the reader.

It is shown because the two figures live on different steps, and because the unaudited reading asserts you reconciled them.

If more has been utilized than was received, OptiVida says so plainly — that is usually a data entry mistake, or a grant partly funded from the entity's own resources, and either way it wants checking before you issue.

The enclosed Statement

One page, two tables, one signature.

Part A — Grant and related income received gathers receipts under two headings, Grant Received and Other Related Income, with serial numbers restarting under each and a single total struck across both. Interest earned on grant balances is the usual example of the second.

Part B — Utilization of Grant is a flat list of activities and amounts, with its own total.