Letterheads
Putting your practice's stationery behind a certificate, and moving the text clear of it.
Put your practice's stationery behind a certificate, so what you export looks like it came off your own letterhead.
Adding one
Open the certificate in the editor
From the certificate's own page.
Choose Letterhead
The control sits beside the margin boxes above the page.
Pick your file
A PNG, JPG or PDF. A PDF takes a moment to convert; the control says Converting... while it does.
The letterhead appears immediately behind the page, and Clear removes it.
A PDF letterhead uses its first page
Most stationery is a single sheet. If the file has more pages, the first is the letterhead and the rest are ignored — later pages of a PDF are not stationery, and printing them behind your text would be wrong.
It covers the whole sheet
The letterhead is stretched to the full A4 page, edge to edge, exactly as it will print. There is no border and no margin around it — if your artwork has white space at the edges, that white space is part of the design and is reproduced.
What you see behind the page in the editor is what the PDF holds.
Move your text clear of the header
This is the part that needs your judgement. A letterhead with a logo across the top will sit underneath your certificate text unless you make room for it.
The four boxes above the page — Top margin, Bottom margin, Left margin and Right margin, all in inches — push the content inwards.
Look at where your header artwork ends
Measure roughly how far down the page the logo and any rule reach.
Raise the top margin past it
A letterhead with a substantial header often needs two inches or more.
Do the same at the bottom
If your stationery has a footer bar or contact strip.
Check the page
The text should sit in the clear area. Adjust until it does.
Margins can be set up to four inches on each side.
Warning
Set the margins before you export, not after. The exported PDF uses the margins in force at the moment you export it — a certificate exported with the text over the logo has to be exported again once you have moved it.
The margins belong to the certificate
These four boxes are per-certificate and are saved with it. Reopening the certificate brings back the margins you set, so a client whose letterhead needs an unusual top margin keeps it.
That is separate from the page margins under SettingsPreferences, which set the default for documents generally.
What you see is what prints
The editor, the PDF preview and the exported file are built from the same description of the page — the same fonts, the same spacing, the same letterhead position, the same page breaks. A certificate that looks right in the editor looks the same in the file.
Tip
If you need content to start on a fresh page, use the page break button rather than adding blank lines — see Formatting, tables and page setup.
Choosing a file
- PDFRecommended where you have one
Most practices are given their stationery as a PDF. Use it directly.
- PNGGood for artwork with transparency
Exported at the page's proportions so it is not stretched.
- JPGFine for a scanned sheet
Avoid heavy compression: the artwork prints at full size.
Whatever you upload, check the exported PDF once before sending the first certificate on a new letterhead.
Last updated 1 Sept 2026
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